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Payment intentions in accounting software

09/11/2015
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Stijn Boonen
Sales Engineer, EASI

Have you ever received a question from a supplier regarding the invoices that you have just paid for?

With Adfinity this is a thing of the past because we use a tool that informs suppliers in advance of the invoices that you paid.
A summary is sent with the exact invoices, amounts of invoices, and also any discounts.
This review also includes the external reference of the invoice of the supplier, so that he can do an easy check in his own accounting, for example if you are entitled to a discount.

How does this actually work?

When creating the payments lot, a summary is created by vendor of the invoices that were included in that lot.

payment intention accounting software adfinity

This review is forwarded to the relevant supplier for payment of the lot via email. That way he knows a payment is coming in and he can very quickly do a check to see if the amounts paid were also correct. Thus it is avoided that he doesn't know which invoices are paid or from where the amount came from.

It is also possible to include the paid invoice(s) as an attachment to the email.

payment intention accounting software adfinity

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