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What if you could visualize, at a glance, the entire lifecycle of your purchase invoices—from receipt to payment?
That is exactly what the “Invoice Tracking” scorecard enables. Developed by our Data consultants based on real-world, hands-on experience, it is designed as a true management and steering tool. It provides a centralized and dynamic view that allows you to monitor, analyze, and optimize every stage of the purchase invoice processing journey.
Concretely, this scorecard allows you to:
- Track the progress of each invoice, from receipt through to payment
- Immediately identify pending or blocked invoices
- Measure key process timelines: data entry, approval, and payment. In particular, the scorecard makes it possible to monitor how processing times evolve over time, providing a clear and immediate view of process performance, month after month.
- Detect anomalies, such as an invoice appearing in multiple payment batches
- Anticipate actions by highlighting bottlenecks within workflows
Monthly evolution of invoice processing times
All information is consolidated within a single interface, eliminating time‑consuming searches in the accounting software and delivering significant time savings.
Two levels of analysis structure the review:
- A high-level overview for an immediate understanding of the situation
- A detailed view to investigate bottlenecks and prioritize actions
This analysis can also be refined by group entity, making it easy to quickly identify performance gaps and target improvement actions effectively.
Comparison of processing times by group entity
Why this solution?
This scorecard originated from a reality observed in the field. In many organizations, purchase invoice management relies on structured approval workflows: receipt, data entry, approval, inclusion in payment batches… In theory, everything is under control, but in practice, the lack of visibility makes effective steering difficult. With multiple approval paths and numerous process steps, it becomes challenging to know exactly where each invoice stands and how long it remains at each stage.
The consequences are tangible:
- Invoices pending without clear follow-up
- Lengthening processing times
- An increased risk of late payments
- Operational inefficiencies
And even the risk of double payments in the event of duplication across payment batches.
Despite existing tools, one key element was missing: a cross-functional, centralized view that could be leveraged in real time. It is precisely to address this need that our consultants designed this scorecard.
An impact-driven approach
Beyond the tool itself, it is the approach that truly makes the difference. This scorecard was designed based on a real need observed directly in the field and then translated into a concrete, actionable solution. It goes beyond simply providing indicators-it enables continuous, effective steering of operations.
Today, it allows our clients to:
- Streamline approval processes over the long term
- Significantly reduce processing times
- Avoid financial risks related to payment errors
- Improve team responsiveness when facing bottlenecks
- Increase efficiency thanks to a clear, centralized view
The feedback is clear: fewer invoices left pending, greater responsiveness, and finally, fully controlled process management.
In summary
With the “Invoice Tracking” Scorecard, you no longer endure your invoice flows—you actively manage them.
Are you facing similar challenges in managing your purchase invoices? Let’s talk and see how this scorecard can concretely address your reality.
