Any business knows the problems around expense notes. Your employees travel for projects, buy material for their activities or are entitled to a lump-sum expense allowance. They are often asked to submit these expense notes within an agreed term, to add the evidence and to hand this in to the "HR" department or to their direct superiors.
What then happens with their expense note is not clear for the employee concerned. Does it remain lying on his boss's desk, are certain costs not accepted, when is it paid, .... ?
The big problem often also presents itself with the availability of these people.
- Can the employee actually submit his expense note within the established term?
- Can his superior affix his physical signature on the document on time?
- Can the HR Department take the expense note from the tray and enter it in the accounting program?
It would be great if we could be able to answer these questions with a simple web application that ensures that the employee in question can enter his expense note on-line (he therefore doesn't have to be physically present at the office), the superior can approve it on-line (so he doesn't have to physically sign) and the accountants can send the approved expense report on to accounting (they therefore no longer have to wait until the document is in their in-tray).
EASI has effectively answered these questions with the development of the "expense notes" module via the Web Access.
- The employee has the ability to draw up his expense report and add the evidence in the form of a pdf file.
- The superior can approve the expense notes via the same Web Access.
- The accountants can receive a notification that expense notes have been approved, and transfer these immediately to accounting.
- The employee can track the expense notes at any time...
Efficient, cost saving and especially user friendly.
